SERVICE 02 — THE SUPPLY CHAIN LAYER

Procurement

300,000+ products. 135+ qualified suppliers. Donor-compliant sourcing from RFQ to site delivery.

Procurement failure is the single most common cause of development project delay. Equipment arrives late, specifications are misread, customs clearance is mismanaged, and suppliers deliver what they have rather than what was required. By the time the failure is visible on site, it is expensive to remedy.

The ACG IIS approach: Procurement is not subcontracted out. The full function — sourcing, supplier qualification, technical and commercial evaluation, purchase order management, logistics, customs clearance, and site delivery — is integrated within the ACG IIS project team and backed by the RedGround catalogue and the Adana Ekspres logistics network.

Procurement Infrastructure

300,000+ Products

MRO, electrical, ICT, mechanical, PPE, and industrial products searchable by specification, brand, and part number via the RedGround catalogue.

135+ Qualified Suppliers

Pre-qualified international suppliers across all major product categories. Technical and commercial evaluation on every order.

24-Hour Proposal

Full technical and commercial proposal within 24 hours for standard catalogue items. Complex multi-origin BOMs within 48–72 hours.

The Procurement Process

Procurement Plan

Developed from the engineering BOM at project planning phase — identifying all materials, equipment, and services, their lead times, sourcing origins, and donor compliance requirements.

Supplier Identification & Qualification

Sourced from the ACG IIS / RedGround qualified supplier register. New suppliers evaluated on technical capability, financial standing, delivery record, and compliance history.

Request for Quotation

Technical and commercial RFQ issued to qualified suppliers. Responses evaluated against the engineering specification — technical conformance before price.

Evaluation & Award

Formal evaluation report covering technical conformance, commercial terms, and delivery schedule. Award documented with full audit trail in compliance with the applicable procurement framework.

Purchase Order & Documentation

Purchase orders issued under ICC Incoterms 2020. All procurement documentation — RFQs, proposals, evaluations, POs, and delivery records — maintained in the project document management system.

Logistics & Last-Mile Delivery

Freight coordination, customs clearance, and last-mile delivery managed through Adana Ekspres — the NOVA Platform logistics arm — from Turkey and international suppliers to East Africa project sites.

Delivery Verification

Goods receipt inspection, technical conformance check against PO specification, and documented handover to the construction team. Discrepancies raised immediately with the supplier.

Deliverables

Procurement plan (project-specific, donor framework mapped)
RFQ packages and documented vendor responses
Technical and commercial evaluation reports
Purchase orders and supply contracts (ICC Incoterms 2020)
Shipping documentation and customs clearance records
Delivery and goods receipt inspection reports
Complete audit-ready procurement file for donor review

Procurement Compliance Frameworks

Framework	When It Applies
ICC Incoterms 2020	All international supply contracts — standard terms for all ACG IIS procurement
World Bank Procurement Regulations 2020	All procurement on World Bank / IDA / IBRD-funded projects
USAID AIDAR	Procurement under USAID-funded implementing partner agreements
AfDB Procurement Policy (2015)	All procurement on African Development Bank-funded projects
Uganda PPDA Act 2003	Procurement involving Ugandan public entities or government-funded projects
ISO 9001:2015	Quality management applied to the procurement process and supplier evaluation

Who This Is For

Project Owners

Organisations who need compliant, managed procurement without building a supply chain function — where one body owns sourcing, logistics, and delivery under a single contract.

Donors & MDB Officers

World Bank, USAID, AfDB, and bilateral donor projects requiring audit-trail documentation, competitive sourcing evidence, and full procurement file availability.

International EPC Firms

EPC firms and contractors who need a qualified local procurement infrastructure in East Africa — established supplier relationships, logistics capability, and customs experience.

Related Services & Sectors

Engineering Construction Energy & Power Humanitarian

Next Service

03 — Construction

Discuss Your Procurement Requirement